BI BAC Resolution No. 2013 - 032
A RESOLUTION RECOMMENDING TO THE COMMISSIONER TO DECLARE A SECOND FAILURE OF BIDDING FOR THE PROCUREMENT OF EQUIPMENT AND MATERIALS FOR BI OFFICES ICT FACILITIES
WHEREAS, the first Failure of Bidding for the procurement of Equipment and Materials for BI Offices ICT Facilities was declared by the Bureau of Immigration Bids & Awards Committee (BI BAC) per Resolution No. 2013-019 dated 7 October 2013;
WHEREAS, such declaration of a Failure of Bidding was due to some defects discovered after BI BAC issued the Notice of Award to the winning bidder, particularly on the failure of said bidder to comply with all the requirements and conditions stated in the bidding documents;
WHEREAS, after such declaration of a failed bidding, BI BAC immediately prepared for the new schedule of bidding activities for the re-bid of the same procurement with an Approved Budget for the Contract (ABC) of Php 2,900,000.00;
WHEREAS, the Invitation to Bid was again posted in the PhilGEPS and Bureau’s website as well as in conspicuous places in the Bureau’s premises in accordance with Republic Act No. 9184 (RA 9184) andits Revised Implementing Rules and Regulations (IRR);
WHEREAS, on the scheduled Pre-Bid Conference on 27 November 2013 where a representative from the Department of Justice was present from among the invited observers, no interested bidders attended;
WHEREAS, as of the scheduled Submission & Opening of Bids on 11 December 2013 where representatives from the Commission on Audit & DOJ were present from among the invited observers, only one bidder, Davidlink, has bought the bidding documents, however said bidder did not submit its proposal;
WHEREAS, in view of the absence of any bid proposal until the scheduled submission and opening of bids, BI BAC agreed to recommend to the Commissioner of the Bureau to declare a “2nd FAILURE OF BIDDING” for the project;
WHEREFORE, BE IT RESOLVED, as it is hereby RESOLVED, to recommend to the Commissioner to declare a 2nd FAILURE OF BIDDING for the procurement of Equipment and Materials for BI Offices ICT Facilities;
RESOVED FURTHER, that the BI BAC shall undertake the same procurement with an ABC of Php 2,900,000.00 through the Procurement Service of the Department of Budget and Management (PS DBM);
RESOLVED FINALLY, that BI BAC assumes no responsibility whatsoever to compensate or indemnify bidders for any expense/s incurred in the preparation of their bids.
Done in the City of Manila this 11th day of December 2013.